Bill-only surgical billing, without the blind spots.
BillOnly runs every bill-only case — scheduling to payment — on one record, and checks every item and price against your contracts before an invoice can be approved.
You approved the standard implant. You were billed for the premium one.
A vendor rep brings the device to surgery and bills you afterward. Pricing is opaque, the paperwork is manual, and nothing in the process is built to notice when the item billed isn't the item — or the price — you agreed to. The overspend doesn't announce itself. It just clears AP.
How it works
Schedule
Cases go on a shared calendar. Reps see only the cases they're assigned to.
Declare
Before the case, the vendor declares exactly which products are coming — checked against your approved-product list.
Capture
Usage is captured intra-op, item by item, priced from your contract file.
Invoice
The rep submits an invoice built from captured usage. No re-keying, no surprises.
Track
Remittance status is tracked through settlement. Every step is on the record.
Three checks. Overspend gets resolved, not discovered.
Every item on every case is checked against your contracts, approved lists, and equivalences — automatically, three times. Anything off-contract, over-spec, or over-budget raises a flag, and a serious unresolved flag blocks invoice approval.
Declared products are checked against your approved list and contract prices before anyone scrubs in.
Every item captured intra-op is priced against your contract file — premium substitutions surface immediately.
Invoices reconcile against declared and captured usage — three-way match, and a serious unresolved flag blocks approval.
Built for everyone in the loop
Materials management
- Schedule cases, accept declarations, resolve flags
- Control which products enter your ORs
- If your team can use email and a calendar, they can use BillOnly
Finance & AP
- Approve invoices that arrive already checked
- Spend and flag analytics across facilities, vendors, and reps
- Remittance status tracked — BillOnly never moves money
Vendor reps
- One calendar for every case you're assigned to
- Declare and scan items from the mobile app
- Invoice straight from captured usage — and see your own cases only
Reps carry the whole workflow in a pocket
Declarations, intra-op scanning, and invoicing happen in the BillOnly mobile app — so the data is captured where the work happens, not re-keyed afterward.
Every rep sees exactly one thing: their own assigned cases. Nothing else.
Security is the foundation, not a feature
Built to operate without PHI. Tenant isolation enforced in the database itself. Every change audited with full history. No money moves through the platform.
Know your numbers
Bring us one month of bill-only cases — we'll show you what you'd have seen. Or start with the calculators.
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